Prodigic Consulting Co., Ltd. (hereinafter referred to as the “Company”) hereby establishes the following Privacy Policy (hereinafter referred to as this “Policy”) in order to comply with the Act on the Protection of Personal Information (hereinafter referred to as the “APPI”) and other applicable laws and regulations and to handle personal information appropriately.
1. Policy on the Protection of Personal Information
The Company recognizes the importance of personal information and considers the protection of personal information to be a social responsibility. Accordingly, the Company complies with applicable laws and regulations and this Policy and appropriately acquires, uses, and manages personal information.
The Company may amend this Policy as necessary due to changes in laws and regulations, changes in the Company’s business activities or services, or other circumstances. In the event of any material amendment, the Company will provide notice by posting the amended Policy on its website or by other appropriate means.
2. Personal Information Collected
In connection with inquiries, business discussions, contracts, and other business activities, the Company may collect personal information such as names, company names, department names, job titles, addresses, telephone numbers, email addresses, details of inquiries, information relating to contracts and transactions, and other information necessary for its business operations.
The Company will not acquire personal information by deception or other improper means.
3. Purposes of Use of Personal Information
The Company uses the personal information it collects for the following purposes.
3.1. Personal Information Relating to Business Partners and Other Transaction-Related Parties
- To carry out procedures relating to business discussions, contracts, orders, billing, payments, and other transactions
- To perform contractual obligations and communicate as necessary for business purposes
- To send or provide materials, deliverables, invoices, receipts, and other documents relating to the Company’s business
- To manage information relating to business partners and transactions
- To respond to, confirm, and record inquiries, consultations, complaints, and other communications
- To improve the Company’s services and the quality of its operations
- To provide information about the Company’s services and other matters relating to the Company where the individual has given consent
- To perform activities incidental to any of the purposes listed above
3.2. Personal Information Relating to Persons Who Make Inquiries
- To review and respond to inquiries or consultations
- To communicate as necessary in connection with inquiries
- To maintain records of responses to inquiries
- To perform activities incidental to any of the purposes listed above
Except where permitted by law, the Company will not use personal information beyond the scope of the purposes of use specified in advance.
When the Company directly acquires personal information from an individual in writing or by electronic record, it will specify the purposes of use in advance, except where otherwise permitted by law.
Where the Company separately notifies or publicly announces specific purposes of use, the relevant personal information will be used in accordance with those purposes.
4. Cookies and Website Analytics
The Company’s website may use cookies and similar technologies to improve website usability, understand how the website is used, and improve its services.
The Company may also use Google Analytics, a website analytics service provided by Google LLC, to analyze access to its website.
Google Analytics uses cookies and similar technologies to collect information regarding website usage, including pages viewed, devices used, browsers, geographic regions, and dates and times of access.
The Company does not intentionally transmit information such as names or email addresses to Google LLC through Google Analytics. Information collected through Google Analytics is managed in accordance with Google LLC’s terms of service and privacy policy.
Users may restrict the collection of information by disabling cookies through their browser settings or by using the opt-out tools provided by Google LLC. However, disabling cookies may prevent certain features of the Company’s website from functioning properly.
5. Provision of Personal Data to Third Parties
The Company will not provide personal data to any third party except in any of the following circumstances:
- Where the individual has given consent
- Where required or permitted by law
- Where necessary to protect a person’s life, physical safety, or property and it is difficult to obtain the individual’s consent
- Where particularly necessary to improve public health or promote the sound development of children and it is difficult to obtain the individual’s consent
- Where cooperation is necessary for a national government agency, local government, or a party entrusted by either of them to perform duties prescribed by law, and obtaining the individual’s consent may impede the performance of those duties
- In any other case permitted under the APPI or other applicable laws and regulations
6. Outsourcing the Handling of Personal Data
The Company may outsource all or part of the handling of personal data to an external service provider to the extent necessary to achieve the purposes of use.
In such cases, the Company appropriately selects the service provider, requires the appropriate handling of personal data through contracts or other means, and exercises necessary and appropriate supervision.
7. Security Control Measures for Personal Data
The Company implements necessary and appropriate security control measures to prevent the leakage, loss, or damage of personal data and otherwise ensure its secure management, taking into account the scale of its business and the manner in which personal data is handled.
An overview of the security control measures implemented by the Company is provided below.
7.1. Establishment of a Basic Policy and Rules for Handling Personal Data
The Company establishes this Policy and other necessary policies and procedures to ensure the appropriate handling of personal data.
7.2. Organizational Security Control Measures
The Company monitors the handling of personal data, reviews its handling procedures as necessary, and establishes a response framework for incidents involving leakage or other security breaches.
7.3. Personnel Security Control Measures
The Company provides persons who handle personal data with the necessary information and training regarding the appropriate handling of personal data.
7.4. Physical Security Control Measures
The Company implements necessary measures to prevent theft, loss, unauthorized removal, and other risks involving devices, electronic media, documents, and other items used to handle personal data.
7.5. Technical Security Control Measures
The Company limits access to personal data to the extent necessary and implements measures to protect personal data against unauthorized access, malicious software, and other information security threats.
7.6. Understanding the External Environment
Where personal data is handled in a foreign country, or where the Company uses services provided by a business operator located in a foreign country to handle personal data, the Company identifies the relevant foreign country’s personal information protection system and other necessary aspects of the external environment and implements necessary and appropriate security control measures.
8. Ensuring the Accuracy and Deletion of Personal Data
The Company endeavors to keep personal data accurate and up to date to the extent necessary to achieve the purposes of use.
When personal data is no longer required, the Company endeavors to delete it without delay, except where retention is required by law, contract, or other legitimate reason.
9. Requests for Disclosure and Other Procedures Relating to Retained Personal Data
Where the Company receives a request from an individual or the individual’s authorized representative concerning retained personal data held by the Company, including a request for notification of the purposes of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to third parties, or any other request provided for by law, the Company will respond in accordance with the APPI and other applicable laws and regulations.
To submit such a request, please contact the inquiry desk listed below. The Company will provide information regarding the request procedure, identity verification requirements, and any other necessary steps.
The Company may be unable to comply with a request where non-disclosure or other refusal is permitted by law.
10. Contact Information
For questions, consultations, complaints, or requests for disclosure or other procedures relating to the Company’s handling of personal information, please contact the following:
Prodigic Consulting Co., Ltd.
Address
6F, Sotetsu KS Building
1-11-5 Kitasaiwai, Nishi-ku
Yokohama, Kanagawa 220-0004
Japan
Representative
Keiji Yamamoto
President & Representative Director
Email Address
admin@prodegic.co.jp
Established: July 13, 2026